Access Arrangements FAQ’s

1. Applying for Access Arrangements

AQE Limited will appoint an Access Panel that will be responsible for deciding on all applications for access arrangements.  The Access Panel will consider all requests for Access arrangements received by the closing date.  It will decide on which reasonable adjustments can be made in the light of the evidence submitted and based on the access arrangements available under AQE regulations  

The Access Panel will meet on several occasions between the middle of June and middle of September 2019.  Therefore, any applications submitted in May will not be considered until the first meeting in June.  Each case is submitted to the next scheduled Access Panel meeting, after it is received by the office.  Cases will only be considered by the Access Panel when all evidences have been submitted.

Once a decision has been made, agreed access arrangements will be communicated to the parent/guardian in writing.

If you are satisfied with the agreed arrangements you do not have to do anything further as the AQE Office will also inform the Designated Officer in your child’s assessment centre in time for preparations to be made.

If your application has been turned down due to insufficient evidence you are able to submit further evidence for re-consideration.  Details of how to do this will be included with your outcome. 

If you feel the assistance granted to your child does not meet what was requested nor what was outlined in the evidence you provided please contact the AQE Office for advice on how to request an adjustment to the outcome.   Please be aware that a balance has to be struck between making reasonable adjustments and maintaining fairness and consistency for all candidates. At this stage, you do not need to make an formal appeal on the decision if there is further evidence that can be submitted.

If, once all the available evidence has been submitted you are still not satisfied with the outcome for your child, you may be able to appeal. Whilst the decision of the Access Panel is usually final an appeal may be considered if there are sufficient grounds.

Whilst the decision of the Access Panel is usually final an appeal may be considered if there are sufficient grounds.

An application for appeal must be made in writing to the CEO and have attached all information to be considered.  An appeal can only be brought on the grounds that the Access Panel did not:

  • have sight of all relevant evidence or information to which parents did not or could not have access at the time of application;
  • medical conditions arising after the closing date which have a direct impact on the child’s ability to sit the test without the appropriate access arrangements.

The Appeals Panel is independent of the Access Panel.  There will normally be a panel of three, the CEO, a member of the Access Panel who was not part of the initial decision and an AQE Director or other suitable representative of AQE.  In some circumstances the panel may also include another educational professional.

The decision of the Appeals Panel will be communicated in writing and will be final.

Depending on the nature of the adjustment or addition and the evidence already provided this may be able to be facilitated without any further submission of evidence.

You should contact the AQE Office who will be able to advise you further and, if necessary, will be able to provide you with a cover sheet which should be returned along with any additional evidences.

If you wish to cancel any or all arrangements granted for your child you should inform the AQE Office of this in writing, please bear in mind that letters should be written and signed by the first contact on the original Registration Form. 

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2. For physical, learning or medical impairments.

AQE Limited will appoint an Access Panel that will be responsible for deciding on all applications for access arrangements.  The Access Panel will consider all requests for Access arrangements received by the closing date.  It will decide on which reasonable adjustments can be made in the light of the evidence submitted and based on the access arrangements available under AQE regulations  

The Access Panel will meet on several occasions between the middle of June and middle of September 2019.  Therefore, any applications submitted in May will not be considered until the first meeting in June.  Each case is submitted to the next scheduled Access Panel meeting, after it is received by the office.  Cases will only be considered by the Access Panel when all evidences have been submitted.

Once a decision has been made, agreed access arrangements will be communicated to the parent/guardian in writing.

If you are satisfied with the agreed arrangements you do not have to do anything further as the AQE Office will also inform the Designated Officer in your child’s assessment centre in time for preparations to be made.

If your application has been turned down due to insufficient evidence you are able to submit further evidence for re-consideration.  Details of how to do this will be included with your outcome. 

If you feel the assistance granted to your child does not meet what was requested nor what was outlined in the evidence you provided please contact the AQE Office for advice on how to request an adjustment to the outcome.   Please be aware that a balance has to be struck between making reasonable adjustments and maintaining fairness and consistency for all candidates. At this stage, you do not need to make an formal appeal on the decision if there is further evidence that can be submitted.

If, once all the available evidence has been submitted you are still not satisfied with the outcome for your child, you may be able to appeal. Whilst the decision of the Access Panel is usually final an appeal may be considered if there are sufficient grounds.

Whilst the decision of the Access Panel is usually final an appeal may be considered if there are sufficient grounds.

An application for appeal must be made in writing to the CEO and have attached all information to be considered.  An appeal can only be brought on the grounds that the Access Panel did not:

  • have sight of all relevant evidence or information to which parents did not or could not have access at the time of application;
  • medical conditions arising after the closing date which have a direct impact on the child’s ability to sit the test without the appropriate access arrangements.

The Appeals Panel is independent of the Access Panel.  There will normally be a panel of three, the CEO, a member of the Access Panel who was not part of the initial decision and an AQE Director or other suitable representative of AQE.  In some circumstances the panel may also include another educational professional.

The decision of the Appeals Panel will be communicated in writing and will be final.

Depending on the nature of the adjustment or addition and the evidence already provided this may be able to be facilitated without any further submission of evidence.

You should contact the AQE Office who will be able to advise you further and, if necessary, will be able to provide you with a cover sheet which should be returned along with any additional evidences.

If you wish to cancel any or all arrangements granted for your child you should inform the AQE Office of this in writing, please bear in mind that letters should be written and signed by the first contact on the original Registration Form. 

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3. For first languages other than English/Irish and education within UK/Ireland for less than three years.

AQE Limited will appoint an Access Panel that will be responsible for deciding on all applications for access arrangements.  The Access Panel will consider all requests for Access arrangements received by the closing date.  It will decide on which reasonable adjustments can be made in the light of the evidence submitted and based on the access arrangements available under AQE regulations  

The Access Panel will meet on several occasions between the middle of June and middle of September 2019.  Therefore, any applications submitted in May will not be considered until the first meeting in June.  Each case is submitted to the next scheduled Access Panel meeting, after it is received by the office.  Cases will only be considered by the Access Panel when all evidences have been submitted.

Once a decision has been made, agreed access arrangements will be communicated to the parent/guardian in writing.

If you are satisfied with the agreed arrangements you do not have to do anything further as the AQE Office will also inform the Designated Officer in your child’s assessment centre in time for preparations to be made.

If your application has been turned down due to insufficient evidence you are able to submit further evidence for re-consideration.  Details of how to do this will be included with your outcome. 

If you feel the assistance granted to your child does not meet what was requested nor what was outlined in the evidence you provided please contact the AQE Office for advice on how to request an adjustment to the outcome.   Please be aware that a balance has to be struck between making reasonable adjustments and maintaining fairness and consistency for all candidates. At this stage, you do not need to make an formal appeal on the decision if there is further evidence that can be submitted.

If, once all the available evidence has been submitted you are still not satisfied with the outcome for your child, you may be able to appeal. Whilst the decision of the Access Panel is usually final an appeal may be considered if there are sufficient grounds.

Whilst the decision of the Access Panel is usually final an appeal may be considered if there are sufficient grounds.

An application for appeal must be made in writing to the CEO and have attached all information to be considered.  An appeal can only be brought on the grounds that the Access Panel did not:

  • have sight of all relevant evidence or information to which parents did not or could not have access at the time of application;
  • medical conditions arising after the closing date which have a direct impact on the child’s ability to sit the test without the appropriate access arrangements.

The Appeals Panel is independent of the Access Panel.  There will normally be a panel of three, the CEO, a member of the Access Panel who was not part of the initial decision and an AQE Director or other suitable representative of AQE.  In some circumstances the panel may also include another educational professional.

The decision of the Appeals Panel will be communicated in writing and will be final.

Depending on the nature of the adjustment or addition and the evidence already provided this may be able to be facilitated without any further submission of evidence.

You should contact the AQE Office who will be able to advise you further and, if necessary, will be able to provide you with a cover sheet which should be returned along with any additional evidences.

If you wish to cancel any or all arrangements granted for your child you should inform the AQE Office of this in writing, please bear in mind that letters should be written and signed by the first contact on the original Registration Form. 

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4. The procedure following a submitted application for Access Arrangements.

AQE Limited will appoint an Access Panel that will be responsible for deciding on all applications for access arrangements.  The Access Panel will consider all requests for Access arrangements received by the closing date.  It will decide on which reasonable adjustments can be made in the light of the evidence submitted and based on the access arrangements available under AQE regulations  

The Access Panel will meet on several occasions between the middle of June and middle of September 2019.  Therefore, any applications submitted in May will not be considered until the first meeting in June.  Each case is submitted to the next scheduled Access Panel meeting, after it is received by the office.  Cases will only be considered by the Access Panel when all evidences have been submitted.

Once a decision has been made, agreed access arrangements will be communicated to the parent/guardian in writing.

If you are satisfied with the agreed arrangements you do not have to do anything further as the AQE Office will also inform the Designated Officer in your child’s assessment centre in time for preparations to be made.

If your application has been turned down due to insufficient evidence you are able to submit further evidence for re-consideration.  Details of how to do this will be included with your outcome. 

If you feel the assistance granted to your child does not meet what was requested nor what was outlined in the evidence you provided please contact the AQE Office for advice on how to request an adjustment to the outcome.   Please be aware that a balance has to be struck between making reasonable adjustments and maintaining fairness and consistency for all candidates. At this stage, you do not need to make an formal appeal on the decision if there is further evidence that can be submitted.

If, once all the available evidence has been submitted you are still not satisfied with the outcome for your child, you may be able to appeal. Whilst the decision of the Access Panel is usually final an appeal may be considered if there are sufficient grounds.

Whilst the decision of the Access Panel is usually final an appeal may be considered if there are sufficient grounds.

An application for appeal must be made in writing to the CEO and have attached all information to be considered.  An appeal can only be brought on the grounds that the Access Panel did not:

  • have sight of all relevant evidence or information to which parents did not or could not have access at the time of application;
  • medical conditions arising after the closing date which have a direct impact on the child’s ability to sit the test without the appropriate access arrangements.

The Appeals Panel is independent of the Access Panel.  There will normally be a panel of three, the CEO, a member of the Access Panel who was not part of the initial decision and an AQE Director or other suitable representative of AQE.  In some circumstances the panel may also include another educational professional.

The decision of the Appeals Panel will be communicated in writing and will be final.

Depending on the nature of the adjustment or addition and the evidence already provided this may be able to be facilitated without any further submission of evidence.

You should contact the AQE Office who will be able to advise you further and, if necessary, will be able to provide you with a cover sheet which should be returned along with any additional evidences.

If you wish to cancel any or all arrangements granted for your child you should inform the AQE Office of this in writing, please bear in mind that letters should be written and signed by the first contact on the original Registration Form. 

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