Access Arrangements

“Under the Disability Discrimination Act 1995 a person is considered to have a disability if he/she has a physical or mental impairment which has a substantial and long term affect on his/her ability to carry out normal day-to-day activities.  This may also apply to children with a learning disability.”

If your child falls under this definition, or does not have English / Irish as their first language (and has spent less than 3 full years in the UK/Ireland) you should tick YES under Section B.

No documentation relating to Access Arrangements should be sent with your Registration Form. Once your Registration Form has been received and processed, AQE will post you further documentation (ACC16) which is customised to each individual.  Once you receive ACC16 you should complete the documentation, attach any accompanying evidence and return it to the AQE Office within the 2 week window. (Please be aware ACC16 cannot be posted until you have a Registration number and therefore is not generically available. This form is also not available in an email format.)

Guidance Notes are available below to download. (Please note the dates / details for guidance notes will be adjusted for the 2016/17 cycle).

Disability Guidance Notes

Language Guidance Notes


The Access Panel
Once your Access Application has been received, it is considered by the AQE Access Panel.  The Access Panel is made up of Education Psychologists, and those in the field of Education.

The AQE Office will write to you to confirm receipt of your Access Application, and to confirm the date that it will be seen by the Access Panel.

Once a decision has been made in regards to your Access Application you will be informed of the outcome, in writing, within 5 working days from the meeting. Please note, Access Panel meetings are held monthly (once a month) from June – October.


Unsuccessful Applications

There are 2 types of Unsuccessful Applications:

1 – If your child does not meet the criteria laid out on the Registration Form then the Access Panel’s decision cannot be appealed.

2- If there is insufficient evidence provided, you will have the opportunity to provide this information in time for the next Access Panel meeting.  AQE will inform you of the evidence required, and the decision can be reversed by the Panel.


Emergency Access

If your child sustains an injury or there are unforeseen difficulties in the run up to the assessment, you should contact the AQE Office IMMEDIATELY and request an Emergency Access Form.




AQE will inform all Assessment Centres of any changes before each assessment.