Registration Form 2017
PLEASE NOTE :
THIS YEARS ADMISSION CARD DOES NOT CONTAIN A PHOTOGRAPH ON IT, HENCE WE ONLY ASK FOR 2 PHOTOGRAPHS TO BE SUPPLIED WITH THE REGISTRATION FORM INSTEAD OF THE PREVIOUS 3.
IT IS THE RESPONSIBILITY OF THE PARENT/GUARDIAN TO REGISTER A CHILD WITH AQE FOR THE ASSESSMENTS.
If you wish for your child to sit the Common Entrance Assessment (CEA) you must register them before the closing date using a 2016-17 AQE Registration Form. These will be available from the AQE Office, participating schools or can be downloaded below.
FREE SCHOOL MEALS
If your child is in receipt of Free School Meals and you are awaiting documentation from the Education Authority as proof, please do not let this hold up your Registration Form coming through to the office. Simply post off the form with all other documentation required (birth certificate and photographs), then you can forward on your Free School Meals proof when you receive it. We will still process your child’s Registration Form with items pending.
HAND-DELIVERING REGISTRATION FORMS
If you are hand delivering a Registration Form and or other documentation, it should be placed in an envelope and put into the provided AQE box in the main reception of the Executive Suites at Weavers Court Business Park. These cannot be checked by the AQE Office, if items are missing, you will be contacted by letter. This will not affect your registration. Receipts will NOT be given.
The AQE office is not directly accessible to the public, however staff members will be available for consultation at request through the general receptionist at Weavers Court.
PLEASE NOTE : AT THE MINUTE, AQE CANNOT ACCEPT PAYMENTS VIA CARD. PAYMENTS MUST BE MADE VIA CHEQUE / CASH / POSTAL ORDER ONLY. WE APOLOGISE FOR ANY INCONVENIENCE CAUSED.
How to complete your Registration Form
Please carefully read the Guidance Notes attached to the Registration Form.
Section A Personal Details:
AQE register children by the name which they are known, even if this is not their legal name. This is applicable to both first name and surname. Please use their ‘known by’ names in school on the Registration Form.
Section B Access Arrangements:
If you think your child requires assistance during the assessments, including extra time etc. Please click on the heading at the top labelled “Access Arrangements” for the form, guidance notes and further information.
Section C Parent/Guardian Contact Details:
The 1st contact on the Registration Form should be our initial point of contact should any queries arise within the Registration Form or throughout the duration of the AQE cycle.
The 2nd contact is used for EMERGENCY purposes if the 1st contact is unavailable. We do not give out any information to anyone who is not listed on the form as 1st or 2nd contact. This includes registration details and results. So please ensure those entitled to this information are listed as contacts.
Section D Preferred school location for the assessment:
A list of all available locations for the assessments may be found on the front cover of the Registration Form, or by clicking here.
If you are completing your Registration Form before the end of July, it is not essential to fill all 4 preferences as most schools will still have availability at this stage. If you are completing your Registration Form in August or September, you will need to complete ALL 4 preferences. Failure to do so may result in a further delay of your registration. Places are allocated in each assessment centre on a 1st come 1st served basis as stated on registration form.
Section E Payment:
The registration fee is £48 per candidate. This covers admin, printing and marking costs. The fee is non refundable.
Cheques / Postal Orders should be made payable to AQE Limited. Unsigned cheques will be returned. Cash payments will only be accepted if your Registration Form is hand delivered. Please note, the £48 must be the exact amount. No change will be given.
If your child is entitled to Free School Meals, there is no fee, however evidence of this must be provided. A letter from your Education Authority within this current school year will be needed as proof of your entitlement to Free School Meals. Written confirmation from your Primary School Principal will also be accepted.
Documentation to be sent with the Registration Form
2 Passport sized photographs are required. 1 photograph will be sent to your Assessment Centre for identification whilst 1 is held in the AQE Office on file.
Photographs should be recent and identical with the child’s name written on the back of each photograph.
Photographs should be attached with Pritt Stick, or using a paperclip. Please DO NOT staple or cellotape the photographs to the Registration Form.
Birth / Adoption Certificate
Inclusion of the Birth / Adoption certificate is not optional. It must be included.
Long or short versions of the birth / adoption certificate are accepted. Please note, ALL should be photocopies as originals are not returned. If you do not have your child’s birth / adoption certificate, then a photocopy of the appropriate page on a passport will be accepted. Please DO NOT post your child’s passport to the AQE Office as we have no way of returning it. It also runs the risk of getting lost through the general postal system.
Birth / Adoption Certificates are required simply to confirm the child’s date of birth, therefore if the name your child is known by is different than that on their birth certificate, please use the name they are known by on the Registration Form.