ONLINE FORM AVAILABLE AT THE BOTTOM OF THIS PAGE
Online payment numbers are now 5 digits, not just the previously suggested 4 digits. Please enter your 4 or 5 digit number in the relevant section of the online form.
Due to current government restrictions, AQE Ltd have developed an online system for registering candidates who are due to enter Primary 7 in September 2020.
Please ensure you have the Guidance Notes open to assist you as you complete the online form:
In order to help us respond to queries more efficiently we ask that, where possible, you direct your concerns to the following contact person:
- Online Payment (including if you have not received a four digit Order Number): firstname.lastname@example.org
- E-mail submission of documents (where these have not been submitted via the online form): email@example.com
- If no confirmation has been received (i.e you do not have a candidate number): firstname.lastname@example.org
- All other queries (including Access Arrangements): email@example.com
Things you should have, or do, before completing the online Registration Form:
Please note that whilst providing documentation or payment at a later date will not delay your child being allocated a space based on the preferences of assessment centre which you provide, their allocation will remain provisional until all outstanding documents or payments have been received.
- Payment: You can pay your online fee via the Online Payment section of our website throughout the registration period. This will generate an Order Number which should be entered in the relevant section of the online registration form. Payment can also be made by cheque or Postal Order posted to the AQE Office with your child’s name and candidate number clearly written on the back. At the moment we cannot accept payments by cash, this may change when current government restrictions are eased.
- If your child is entitled to Free School Meals, you should not pay the fee, but confirmation of this entitlement must be provided. Proof of entitlement should be a letter of confirmation from the Education Authority within the last year or from your child’s Primary School (if you already have it). We will also accept bank statements confirming current fortnightly payments (displayed as – Bank Credit EA xx Region). Please ensure your name is clear but all other information is hidden/scored out. Tax Credits cannot be accepted as proof of FSM entitlement. This can be uploaded with the online registration or submitted at a later date.
- One recent photograph of your child can be uploaded in the relevant section of the Registration Form. This should be a .jpeg image and cropped to passport size (3.5cm wide x 4.5cm high). This can also be e-mailed or submitted by post at a later date. It can be a photograph you have taken yourself, but should be a clear image showing only from the shoulders up. Photographs should not exceed 9MB in size.
- A scanned copy of your child’s birth certificate or passport can be uploaded in the relevant section of the Registration Form. This can be the long or short version of the birth certificate and should be scanned, not a photograph as this can make the date of birth illegible and will therefore be invalid. PDF or jpegs can be accepted. This can also be e-mailed or submitted by post at a later date.
Most smartphones have an inbuilt scanner in the ‘Notes’ app which is provided with iphone and Android handsets. This should allow you to effectively photograph your documents to the quality required for online registration. To access the scanner open Notes and click the camera icon at the bottom, that should give you an option to Scan Documents.
- Please note that if you intend to apply for Access Arrangements you can indicate this on the online registration form, but all documentation relating to Access Arrangements will have to be submitted by post to the AQE Office, this can be done anytime from Thursday 14th May. For more information please visit the ‘Access Arrangements’ section of our website.
Step 2: Complete all sections of the Registration Form
Guidance Notes for completing the form are available at the top of this page and should be consulted before completing the registration form.
If you have any questions please complete the form to the best of your ability and e-mail us with any queries. We can adjust any information you provide at a later stage if required. Please note AQE Staff are working from home and therefore you should not attempt to contact the office by telephone or in person. Please do not submit a form for the same child twice!
Once you have completed the online form there will be two methods of confirmation, either one of these is sufficient to confirm your registration:
- An end screen informing you that your registration has been successful and providing you with your child’s candidate number.
- A confirmation e-mail from AQE Ltd. Please check your Junk Mail folder for this e-mail.
If you do not receive a confirmation e-mail but did view the end screen after hitting ‘submit’, please do not resubmit your information your candidate number on the end screen confirms your registration. You should take note of the candidate number for future reference.
PLEASE PROCEED TO THE REGISTRATION FORM HERE
A printable copy of the Registration Form can alternatively been completed by hand and posted to the AQE Office. This can be found below. Please be aware that due to the ongoing situation with COVID-19, paper forms will take longer to process than online forms. Please do NOT complete both an online form and a paper version.