What documentation do I need to register my child?

You must fill out a registration form which can be downloaded from our website from Monday 29th April 2019. This should be printed off, completed and returned to the AQE Office by post at the address given on the bottom of the form. Hard copies are available from the AQE Office or any participating AQE Grammar Schools (listed here).

The following items should be attached however you should not delay submitting your registration form if any are not easily accessible. Please send the registration form, with all available documents, to the office where it will be processed normally (including assessment centre allocation). We will then hold your Admissions Card in the office until the missing items are submitted and matched up with your registration form.

  • One photocopy of your child’s long or short birth certificate (or a photocopy of the identification page of their passport) to confirm their date of birth. Please DO NOT send original passports as we have no means of securely returning these.
  • Two recent, identical passport sized photographs are required.  These do not have to meet the requirements of a passport photo (smiling is permitted!) but should be the correct size.  One photograph will be returned to you on your child’s Admissions Card and one will be held on file in the AQE Office.  An electronic copy will eventually be sent to your child’s assessment centre for security purposes on the assessment mornings.
  • A fee of £50 should be paid online in advance, or by cheque sent with the registration form.  For further information on payment options please see below. Please note that all payments are non-refundable, unless a fee has been paid twice in error. If your child is currently entitled to Free Schools Meals, you are not required to pay the fee, but you must include confirmation of your entitlement.

Online Payment: If you wish to pay online please follow the instructions in the Registration section of this website.  Once a successful payment has been made you will receive an e-mailed receipt of payment with an order number (Order #). Please provide your Order # on Section E of the Registration Form, in the space provided.  If for some reason you do not receive a receipt, please contact the AQE Office.

Cheques should be made payable to AQE Ltd and have the child’s full name on the back.

Cash payments can be made if a registration form is being hand delivered to the AQE Office, however you should note that forms will need to be left in the post box at reception and no receipts are normally given.

If your child is entitled to Free School Meals you must send confirmation of this instead of the fee. Either a confirmation letter, dated within the last year, from your Education Authority or, where possible, a letter from your Primary School confirming that your child is currently on the Free School Meals register. We DO NOT accept application forms for renewal of Free School Meals entitlement as evidence of entitlement.

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